The business affairs of The Missouri Writers’ Guild shall be governed and managed by a Board of Directors, which shall consist of ten members, namely: the President, Vice-President, Secretary, and Treasurer; the President, Vice President,
Secretary and Treasurer of the preceding year; the Historian and the Publicity Director. In the event that one or more of the retiring officers continue in office, the incoming President shall fill the vacancy or vacancies by appointment. The Board of Directors shall hold office for one year, or until the election or selection of their successors. Full members are eligible to be elected to the Board of Directors.
The President shall preside at all business meetings of the Guild and serve as the chairman of the Board of Directors. The President shall determine, in cooperation with the Board of Directors, the date and location of the spring meeting and any special meetings of the full membership. The President shall have the powers and duties usually incumbent upon such an officer and may fill by appointment vacancies in any office, such appointees to hold office until the next business meeting of the Guild. The President is automatically chairman of the Membership Committee. The President, in cooperation with the Board of Directors, will conduct the awards and contests. The outgoing President shall authorize the annual auditing of all funds at the end of the fiscal year, which runs from the end of the spring meeting to the end of the next spring meeting.
The Vice President shall take the place of the President in the absence of the President and shall succeed to the office of President in the case of a vacancy in that office. The Vice President shall serve as chairman of the Meetings Committee as heretofore described under Article II, Section 2, with the duties therein assigned. The Vice President also serves as Conference Chair.
The Secretary shall take the place of the President in the absence of both the President and the Vice President and shall succeed to the office of President if there is no Vice President to succeed to the office. The Secretary shall also record the minutes of the Board of Directors’ meetings, the annual Missouri Writers’ Guild spring meeting, and the proceedings and results of the annual awards banquet and ceremony. The Secretary shall also assist the President and Treasurer by issuing correspondence that either of these officers deems necessary.
The Treasurer shall act in accordance with the duties usually incumbent upon such an officer and shall make expenditures only for the purposes authorized by a majority vote of Guild members present and voting at any business meeting or by a majority vote of the Board of Directors. Bills for expenditures must be approved by the President. The Treasurer shall take the place of the President in the absence of the President, Vice President, and Secretary.
The Publicity Director shall be responsible for all Guild publications and publicity, serving as Editor-in-Chief of the official publication, The Missouri Writers’ Guild News, and may appoint assistants in this work with the approval of the President.
The Historian shall act in accordance with the duties usually incumbent upon such an officer, serving as custodian of past records and adding to them appropriate materials during his term of office.